Exchange Online - Room Settings

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When migrating to Exchange Online, default settings for room mailboxes don’t allow others users than the “booker” to see information about the booking. This is a fast rundown of how I changed some permissions to allow users to see who booked the room.

Connecting to Exchange Online

Start with connecting to Exchange Online

$UserCredential = Get-Credential
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri -Credential $UserCredential -Authentication Basic -AllowRedirection
Import-PSSession $Session -DisableNameChecking

Get ROOM mailboxes

Get all mailboxes of type room

$Rooms = Get-Mailbox -Filter "ResourceType -eq 'Room'"

Show property values

Show a simple list


Show a list with choosen properties

$Rooms | Select Name, Alias, SamAccountName, WhenMailboxCreated, WhenChanged | format-table

Show calender processing for a ROOM mailbox

Get-CalendarProcessing -Identity "My Meeting Room - First Floor" | Select *

Set calender processings settings for a ROOM mailbox

In this case, we are extending the booking window to 545 days

Set-CalendarProcessing -Identity "My Meeting Room - First Floor" -BookingWindowInDays 545

Set booking window on all rooms retrieve earlier

By piping to the foreach commandlet, we are now setting the Booking Window to 545 days on all room retrieved

$Rooms | ForEach-Object { Set-CalendarProcessing -Identity $_.Alias -BookingWindowInDays 545}

Get calendar settings from all mailboxes

Pipe all mailboxes ($Room) to the foreach commandlet to get selected settings from the mailboxes

$Rooms | ForEach-Object { Get-CalendarProcessing -Identity $_.Alias | Select Identity, BookingWindowInDays, MaximumDurationInMinutes,AllowConflicts}

Get Mailbox Folder Permissions

Get-MailboxFolderPermission -Identity "My Meeting Room - First Floor"

Set permissions on Mailbox

The variable; $MBox is a name of a mailbox. And the access right, ‘LimitedDetails’ means that users are able to see who booked the room. But not the title or other information.

$MBox = "My Meeting Room - First Floor"
Set-MailboxFolderPermission -Identity "$($CalName):\calendar" -User default -AccessRights LimitedDetails

Set permissions on all calendars/mailboxes

Pipe to foreach to set the accessright on all mailboxes/calendars

$Rooms | ForEach-Object {Set-MailboxFolderPermission -Identity "$($_.Alias):\calendar" -User default -AccessRights LimitedDetails}

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